Administrative Assistant

About the Role

As Administrative Assistant at LNM1968, you'll support daily operations by handling correspondence, scheduling meetings, organizing files, and assisting project teams with administrative tasks. You'll be the organizational backbone helping our geospatial professionals stay focused on technical work.

This role requires excellent organizational skills, attention to detail, and the ability to juggle multiple priorities. You'll work remotely with our distributed team, using digital tools to coordinate activities and maintain documentation for surveying and mapping projects.

Key Responsibilities

• Manage calendars and schedule meetings for project managers and leadership
• Handle incoming communications and route requests to appropriate team members
• Organize and maintain project files and documentation
• Prepare documents, presentations, and reports as needed
• Process expense reports and coordinate with accounting on invoicing
• Coordinate travel arrangements for field teams
• Maintain office supply inventory and order materials as needed
• Provide general administrative support for special projects

Required Qualifications

• High school diploma or equivalent (Associate's degree preferred)
• 2+ years of administrative or office support experience
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and manage time effectively
• Professional demeanor and ability to maintain confidentiality

Preferred Skills

• Experience supporting technical or engineering teams
• Familiarity with project management software (Asana, Monday.com, etc.)
• Knowledge of government contracting documentation
• Experience with cloud-based file management (OneDrive, SharePoint, Google Drive)
• Bookkeeping or accounting software experience (QuickBooks, etc.)